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Medical Records Specialist Resume Examples

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Medical records specialists play a critical role in the healthcare industry as they ensure that patient information is documented and stored accurately and securely. If you are applying for a medical records specialist position, then you need to have a resume that will capture the attention of potential employers. To help you get started with your resume, this guide will provide you with tips and examples on how to write a medical records specialist resume. With this guide, you will be able to craft a resume that will highlight your skills and qualifications, and will make you stand out from other applicants.

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Medical Records Specialist Resume Examples

John Doe

Medical Records Specialist

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email:

Talented Medical Records Specialist with 4+ years of experience in maintaining accurate and up- to- date records for patients and ensuring compliance with all regulatory requirements. Experienced in managing and organizing patient records, verifying and entering data, and troubleshooting discrepancies. Highly knowledgeable in HIPAA and other privacy and security guidelines and regulations.

Core Skills:

  • Data Entry
  • Medical Record Maintenance
  • Record Organization
  • HIPAA Compliance
  • Problem- solving
  • Research and Analysis
  • Recordkeeping
  • Attention to Detail

Professional Experience:
Medical Records Specialist, ABC Hospital, Los Angeles, CA
August 2016 – Present

  • Manage and maintain patient medical records including electronic and paper files, ensuring accuracy and privacy of records.
  • Process requests for medical records and ensure all requests are met in a timely and accurate manner.
  • Verify accuracy of patient data and enter into records database.
  • Research and resolve any discrepancies with medical records.
  • Ensure medical records are in compliance with HIPAA and other applicable regulations.
  • Assist with audits of medical records and provide training to other staff members.

Medical Records Clerk, XYZ Clinic, Los Angeles, CA
August 2015 – July 2016

  • Entered patient data into the medical records database.
  • Organized, filed, and retrieved patient medical records.
  • Utilized problem- solving skills to identify and resolve discrepancies with patient records.
  • Managed the release of patient medical records in accordance with HIPAA and other regulations.
  • Answered patient questions and assisted with medical record requests.

Bachelor of Science in Health Information Management, ABC University, Los Angeles, CA, June 2015

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Medical Records Specialist Resume with No Experience

Recent graduate with a degree in medical records, looking to leverage strong organizational and communication skills to provide exceptional service as a Medical Records Specialist.


  • Proficient in medical records software
  • Knowledge of HIPAA Privacy Rules
  • Excellent written and verbal communication
  • Strong organizational skills
  • Ability to solve problems quickly and accurately
  • Proficient in Microsoft Office


  • Retrieve, scan and index patient medical records
  • Ensure accuracy and completeness of all records
  • Follow established guidelines for filing and retrieval of medical records
  • Monitor compliance with federal and state regulations
  • Responsible for maintaining confidentiality of all patient records
  • Provide support to doctors and other healthcare professionals as needed

0 Years



Medical Records Specialist Resume with 2 Years of Experience

Reliable and detail- oriented Medical Records Specialist with 2 years of experience in maintaining patient medical records and providing administrative support in a medical office setting. Adept at managing medical records strictly adhering to the HIPAA guidelines. Possesses excellent organizational and communication skills and strives to provide the highest quality of care to patients.

Core Skills:

  • Medical Records Management
  • HIPAA Compliance
  • Patient Confidentiality
  • Data Entry
  • Filing & Document Retrieval
  • Interpersonal Communication
  • Microsoft Office Suite


  • Maintained and organized patient medical records in accordance with HIPAA guidelines.
  • Monitored and updated patient records both manually and electronically.
  • Assisted the healthcare staff in retrieving patient records and gathering other relevant information.
  • Ensured patient charts and other documents were accurate and updated.
  • Performed data entry of patient information into the medical records system.
  • Managed the filing and retrieval of medical documents in a timely and efficient manner.
  • Handled incoming and outgoing calls pertaining to patient records.
  • Scheduled appointments, ensured patient medical records were readily available, and provided general administrative support.

2+ Years



Medical Records Specialist Resume with 5 Years of Experience

Experienced Medical Records Specialist with 5 years of experience in healthcare industry. Skilled in managing medical records and information systems, analyzing data, and maintaining and updating patient records. Possess excellent organizational and problem- solving skills and great attention to detail. Demonstrated ability to work in a fast- paced environment and maintain confidentiality.

Core Skills:

  • Analyzing data
  • Managing medical records and information systems
  • Ensuring accuracy and completeness of records
  • Maintaining confidentiality
  • Providing customer service
  • Providing data entry and data processing


  • Analyzing and validating data in medical records
  • Creating and organizing electronic medical records
  • Monitoring and updating patient records
  • Providing customer service to patients and their families
  • Performing data entry and data processing
  • Ensuring accuracy and completeness of medical records
  • Maintaining and protecting the confidentiality of all patient information and records

5+ Years



Medical Records Specialist Resume with 7 Years of Experience

A medical records specialist with 7 years of experience in health administration and medical records who is highly organized and has excellent communication and attention to detail skills. With a background in patient records, data management and analysis, and customer service, I am able to provide accurate and efficient record keeping and meaningful, organized reports.

Core Skills:

  • Strong organizational skills and attention to detail
  • Excellent communication and customer service skills
  • Knowledge of HIPPA, medical terminology, and healthcare coding
  • Proficient in MS Office and medical record software
  • Data entry and records management
  • Ability to analyze and interpret complex medical data
  • Flexible and able to adapt quickly to changing environments


  • Organize patient medical records and documents for easy retrieval
  • Maintain and update patient records according to HIPPA regulations
  • Ensure accuracy of patient records by reviewing and correcting any errors
  • Enter patient information into medical record software accurately and in a timely manner
  • Analyze and interpret patient data to generate meaningful reports
  • Assist with patient inquiries and customer service
  • Provide training to other medical records specialists on record keeping and data entry procedures

7+ Years



Medical Records Specialist Resume with 10 Years of Experience

Highly organized and detail- oriented Medical Records Specialist with 10 years of experience in the medical field. Background includes creating medical records, managing medical records, filing medical records, and overseeing the maintenance and accuracy of medical records. Proven ability to remain organized, efficient and accurate while performing advanced clerical and administrative duties. Demonstrated effective communication skills, both verbal and written. Expert in Microsoft Office Suite and other medical record software systems.

Core Skills:

  • Knowledge of medical record and filing systems
  • Proven proficiency in medical record software systems
  • Expert in Microsoft Office Suite
  • Organization and accuracy
  • Excellent communication skills
  • Compassionate and patient demeanor


  • Ensure filing accuracy of patient’s medical records
  • Create, organize and maintain medical records
  • Compile patient data for analysis and reporting
  • Ensure compliance with HIPAA regulations
  • Compile and verify accuracy of patient information
  • Update patient records with latest information
  • Monitor and track changes in patient’s medical records
  • Respond to inquiries from medical care providers

10+ Years

Senior Manager


Medical Records Specialist Resume with 15 Years of Experience

Highly experienced Medical Records Specialist with over 15 years of experience in healthcare and medical records management. Demonstrated ability to manage, organize, and analyze patient records in compliance with HIPAA regulations. Proven track record in data entry, report generation, and record archiving. Skilled in resolving issues quickly and efficiently and excellent communication skills for building positive relationships with patients and colleagues.

Core Skills:

  • Knowledge of HIPAA regulations
  • Data entry and report generation
  • Patient record management
  • Proficient in the use of EHR systems
  • Record archiving
  • Excellent communication skills
  • Problem solving
  • Research and analysis


  • Accurately entering patient data into EHR systems in a timely manner.
  • Organizing patient records and archiving them in accordance with HIPAA guidelines.
  • Generating reports on patient data, patient visits, and treatments.
  • Ensuring accuracy of patient records and making corrections as needed.
  • Answering questions from patients and colleagues regarding medical records.
  • Performing research and analysis on patient records to identify trends and areas of improvement.
  • Resolving conflicts and problems related to medical records in a timely manner.

15+ Years



In addition to this, be sure to check out our resume templates, resume formatscover letter examplesjob description, and career advice pages for more helpful tips and advice.

What should be included in a Medical Records Specialist resume?

A professional Medical Records Specialist resume should include the following information:

  • Personal Information: This should include your name, address, phone number, and email address.
  • Educational Background: List your educational qualifications, such as high school diploma or GED, college degrees, or medical records specialist certifications.
  • Career Summary: Summarize your professional experience and highlight any special skills or expertise you have in the medical field.
  • Work History: Provide a detailed list of your past positions, including the company/institution, dates employed, and a brief description of your job duties.
  • Technical Skills: List any software programs or medical systems you are proficient in operating.
  • Professional References: Include contact information for two to three professional references who can vouch for your skills and experience.

What is a good summary for a Medical Records Specialist resume?

A Medical Records Specialist resume should provide an overview of the candidate’s experience and skills related to managing medical records. The resume should include a summary of the candidate’s experience in organizing and maintaining medical records, as well as their expertise in computer systems and software associated with medical records management. It should also focus on the candidate’s ability to organize and present complex medical information in a clear and meaningful way. Additionally, the resume should show the candidate’s knowledge of medical terminology and accuracy in coding and processing medical records. A candidate with a Medical Records Specialist resume should demonstrate their knowledge of HIPAA and other relevant regulations, as well as their ability to prioritize and effectively manage the medical information entrusted to them.

What is a good objective for a Medical Records Specialist resume?

When writing a Medical Records Specialist resume, it is important to have a clear objective that sets the tone for the rest of the resume. An effective objective should be concise and demonstrate your knowledge of the job role and experience that you bring to the table. Here are some examples of a good objective for a Medical Records Specialist resume:

  • To acquire a Medical Records Specialist position in a clinical setting, utilizing my experience in data entry, medical coding, and documentation.
  • Seeking a Medical Records Specialist role in a healthcare setting, utilizing my expertise in filing and organizing patient records.
  • To secure a Medical Records Specialist role in a hospital, leveraging my knowledge of HIPAA regulations and proficiency in medical terminology.
  • Motivated professional with 5 years of experience in medical records seeking to utilize my expertise in providing excellent patient care while ensuring accuracy in all medical records.
  • To obtain a medical records specialist position that allows me to utilize my experience in medical coding and data entry to assist in streamlining the documentation process.

Including a clear and concise objective on a Medical Records Specialist resume will help employers quickly determine if you are the right candidate for the job and can help set you apart from other applicants.

How do you list Medical Records Specialist skills on a resume?

Medical Records Specialists are responsible for managing and organizing medical records for a facility or organization. When listing your skills on a Medical Records Specialist resume, it is important to highlight the knowledge and experience you bring to the table. Here are some Medical Records Specialist skills that are important to list on your resume:

  • Database Management: Medical Records Specialists should have experience working with database management systems, such as Electronic Health Records (EHRs). This includes the ability to input patient data, retrieve records, and make changes as needed.
  • Record-Keeping: Medical Records Specialists should have strong organizational skills and the ability to manage and maintain detailed records. This includes being able to properly index, store, and retrieve information when needed.
  • Attention to Detail: Medical Records Specialists must be able to review, audit, and analyze patient data to ensure accuracy and completeness. Attention to detail is key when working with sensitive patient information.
  • Regulatory Compliance: Medical Records Specialists must be familiar with relevant laws and regulations pertaining to medical records, including HIPAA and other regulations.
  • Communication: Medical Records Specialists should be able to effectively communicate with various departments, doctors, and other medical staff members. This includes the ability to interpret and explain information to others in a clear and concise way.

By highlighting these skills and experiences on your resume, you will be able to demonstrate your qualifications for a Medical Records Specialist position.

What skills should I put on my resume for Medical Records Specialist?

Having a resume that highlights the skills required for a position as a medical records specialist is essential to stand out from the competition. This position requires strong organizational and record-keeping abilities, as well as an eye for detail and a familiarity with medical terminology.

When crafting a resume for this job, it is important to accurately and effectively showcase the skills that are most applicable to the job. Here is a list of some of the most important skills to include on a resume for a medical records specialist:

  • Knowledge of medical terminology and abbreviations: Medical records specialists must be comfortable navigating and interpreting medical terminology and abbreviations.
  • Attention to detail: Medical records specialists must be able to accurately review and record patient information. This requires close attention to detail and a high level of accuracy.
  • Computer proficiency: Medical records specialists must be comfortable using computer software and databases to track and manage patient information.
  • Organizational skills: Medical records specialists must be able to keep large amounts of patient information organized and accessible.
  • Communication skills: Medical records specialists must be able to communicate effectively with both medical and administrative staff.

By emphasizing these skills on your resume, you can provide potential employers with an accurate and comprehensive picture of your abilities and qualifications for the job.

Key takeaways for an Medical Records Specialist resume

As a medical records specialist, you play an integral role in medical offices, hospitals, and other healthcare institutions. In addition to ensuring the accuracy of patient records, you must have the ability to quickly access patient information in order to provide excellent care. To ensure that your resume stands out from the competition, here are some key takeaways for a medical records specialist resume:

  1. Highlight Your Technical Skills: As a medical records specialist, you will need to be well-versed in a variety of software and applications. Be sure to list any relevant experience or certifications on your resume. This could include working with cloud-based medical records systems, coding software, and medical billing systems.
  2. Emphasize Your Analytical Abilities: You must be able to accurately analyze patient records and information to ensure that everything is up-to-date and accurate. Make sure to highlight any experiences you have that demonstrate your analytical ability. Examples could include creating reports, providing detailed analysis of data, or working with complex medical systems.
  3. Demonstrate Your Attention to Detail: In this role, accuracy is key. Be sure to emphasize your attention to detail and any experiences you have that demonstrate this, such as double-checking data entries or verifying patient information.
  4. Showcase Your Communication Skills: As a medical records specialist, you may be required to communicate with a variety of different individuals, from other healthcare workers to patients. Be sure to include any experience you have working with different types of individuals.

By emphasizing your relevant skills and experiences in your resume, you can ensure that you stand out from the competition. Keep these key takeaways in mind when crafting your medical records specialist resume.

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