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Hospital Unit Secretary Resume Examples

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Writing a strong resume is essential when applying for a hospital unit secretary position. As a hospital unit secretary, you need to demonstrate your ability to work with medical professionals and effectively manage a medical unit. Your resume should showcase your organizational and communication skills, as well as your experience with medical terminology and office work. To help you get started on your resume, this guide provides tips on how to create a professional, effective hospital unit secretary resume. We also provide some helpful examples of resumes to serve as guides when creating your own. Following these tips and examples can help you create an effective resume that can help you land an interview for the job.

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Hospital Unit Secretary Resume Examples

John Doe

Hospital Unit Secretary

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email:

A Hospital Unit Secretary with 5+ years of experience working in healthcare settings. Possesses exceptional organizational, multitasking, and communication skills. Has a proven track record of providing efficient administrative support to healthcare professionals. Experienced in managing patient records, answering phone calls, and scheduling appointments. Possesses excellent computer skills, with proficiency in MS Office applications, patient databases, and other medical software.

Core Skills:

  • Medical terminology
  • Computer proficiency
  • Patient confidentiality
  • Organizational & multitasking
  • Verbal & written communication
  • Time management
  • Documentation & filing

Professional Experience:
Hospital Unit Secretary
Florida Hospital, Miami, FL
June 2015 – Present

  • Greet patients and visitors and provide adequate assistance with administrative needs.
  • Answer incoming phone calls and provide appropriate information to callers.
  • Schedule and confirm patient appointments, lab tests, and follow- ups.
  • Compile, organize, and update patient medical records.
  • Create and maintain patient charts and other related documents.
  • Collect and process patient data, including insurance information.
  • Act as a liaison to coordinate patient care between physicians and departments.

Unit Secretary
Memorial Regional Hospital, Hollywood, FL
December 2013 – June 2015

  • Provided administrative support to healthcare professionals, including doctors and nurses.
  • Coordinated daily scheduling of both inpatient and outpatient activities.
  • Created patient charts and compiled medical histories.
  • Maintained patient records and updated electronic databases.
  • Greeted visitors, answered phone calls, and assisted with inquiries.

Associate’s Degree in Health Information Technology
Bergen Community College, Paramus, NJ
2012 – 2013

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Hospital Unit Secretary Resume with No Experience

Highly organized and capable individual with excellent customer service skills seeking a position as a Hospital Unit Secretary. No professional experience, but eager to learn and contribute to a fast- paced medical environment.


  • Familiar with Microsoft Office Suite and other computer software
  • Ability to perform administrative tasks effectively and efficiently
  • Excellent communication skills, both verbal and written
  • Possess strong organizational abilities
  • Great interpersonal skills
  • Ability to multi- task and prioritize efficiently
  • Professional demeanor and appearance


  • Receive, process and route incoming calls from patients, physicians and other members of the healthcare team
  • Greet and direct visitors to the applicable areas of the hospital
  • Schedule patient appointments and record notes in the hospital records
  • File, copy and scan documents as necessary
  • Maintain accurate records of patient information
  • Monitor the reception area and ensure it is clean and organized
  • Assist with other administrative tasks as needed

0 Years



Hospital Unit Secretary Resume with 2 Years of Experience

Organized and detail- oriented Hospital Unit Secretary with 2 years of experience providing support to nursing staff, doctors, and other medical personnel while managing medical records and administrative tasks. Possess the ability to manage a wide variety of tasks and prioritize them to ensure efficient operations. Skilled in Microsoft Office and data entry.

Core Skills:

  • Excellent organizational skills
  • Strong communication and interpersonal skills
  • Microsoft Office proficiency
  • Data entry and medical records management
  • Multi- tasking and prioritization
  • Accurate and detail- oriented


  • Answered and directed incoming calls and inquiries
  • Greeted and checked in patients
  • Assisted with scheduling patient appointments
  • Prepared and maintained medical records
  • Entered patient data into computer systems
  • Updated and maintained patient information and records
  • Assisted with filing and administrative tasks
  • Ensured compliance with hospital policies and procedures

2+ Years



Hospital Unit Secretary Resume with 5 Years of Experience

Dynamic and highly organized Hospital Unit Secretary with 5 years of experience in a fast- paced healthcare setting. Detail- oriented in the completion of all tasks with an emphasis on accuracy, efficiency and customer service. Committed to maintaining a professional demeanor and providing support to staff and patients. Adept at data entry and patient scheduling, with strong multitasking abilities and an understanding of medical terminology.

Core Skills:

  • Patient Scheduling
  • Data Entry
  • Medical Terminology
  • Clerical Support
  • Customer Service
  • Time Management
  • Problem Solving


  • Performed administrative duties such as filing, data entry and patient scheduling.
  • Maintained confidentiality of all patient information.
  • Answered phone calls and directed appropriately.
  • Assisted with discharge paperwork and follow- up communication.
  • Greeted patients and families upon arrival and ensured that all paperwork was completed accurately and in a timely manner.
  • Collaborated with medical staff to ensure patient satisfaction.
  • Assisted with medical records filing and organized patient files.
  • Obtained vital signs and other patient information.
  • Acted as a liaison between patients and staff to efficiently resolve conflicts and complaints.

5+ Years



Hospital Unit Secretary Resume with 7 Years of Experience

Highly organized and motivated Hospital Unit Secretary with 7 years of experience providing exemplary administrative, customer service, and organizational support to hospital staff. Proven ability to work efficiently in a fast- paced environment, excellent communication and interpersonal skills, and strong organizational skills. Experienced in scheduling appointments, maintaining patient records, and organizing patient data.

Core Skills:

  • Strong organizational skills
  • Excellent written and verbal communication
  • Proficient in MS Office Suite
  • Detail- oriented
  • Knowledgeable in medical terminology
  • Able to multitask
  • Excellent customer service


  • Greeted patients upon arrival and ensured all paperwork was completed accurately
  • Scheduled appointments and maintained patient records
  • Assisted with patient billing, insurance and payment inquiries
  • Responded to customer inquiries via phone and email
  • Provided support to medical staff with administrative tasks such as filing and photocopying
  • Restocked medical supplies and updated medical inventory
  • Verified patient insurance information and updated patient records
  • Organized patient data, including medical histories, lab results, and treatment plans

7+ Years



Hospital Unit Secretary Resume with 10 Years of Experience

Highly experienced Hospital Unit Secretary with 10 years of experience in both administrative and clinical duties. Skilled in providing excellent customer service, managing health records, managing patient inquiries, and providing clerical support. Exceptional knowledge of healthcare and medical terminology, computer applications, patient confidentiality regulations, and medical office procedures. Dedicated to ensuring exceptional patient care experiences and building a positive professional relationship with both healthcare professionals and patients.

Core Skills:

  • Customer Service
  • Health Records Management
  • Patient Inquiry Management
  • Clerical Support
  • Medical Terminology
  • Computer Applications
  • Confidentiality
  • Medical Office Procedures
  • Patient Care


  • Greeted and checked in patients and visitors
  • Managed patient medical records and documents
  • Answered patient inquiries and provided information
  • Assisted in patient registration and scheduling
  • Organized and distributed incoming and outgoing mail
  • Monitored patient information systems
  • Compiled patient charts and records
  • Created and maintained filing systems
  • Maintained medical office supplies
  • Provided typing, transcription, and other clerical support
  • Assisted in referrals and authorizations
  • Prepared patient statements and other documents
  • Outlined billing procedures to patients

10+ Years

Senior Manager


Hospital Unit Secretary Resume with 15 Years of Experience

Experienced Hospital Unit Secretary with 15 years of experience in providing administrative support to a hospital or healthcare setting. Well- versed in maintaining patient records, greeting patients and visitors, answering phones, and scheduling appointments. Possesses excellent organizational skills, communication skills, and the ability to multitask efficiently. Committed to ensuring a fast and efficient patient experience.

Core Skills:

  • Records Management
  • Patient Scheduling
  • Communication
  • Customer Service
  • Administrative Support
  • Project Management
  • Data Entry
  • Multi- tasking


  • Ensured accuracy of patient records
  • Assisted in maintaining and updating patient records
  • Greeted patients and visitors and answered phones
  • Scheduled and confirmed appointments
  • Maintained communication with patients, family members, and other healthcare professionals
  • Processed insurance information
  • Examined and processed patient bills
  • Monitored patient flow and activity in the unit
  • Ensured that patient files are complete and up- to- date

15+ Years



In addition to this, be sure to check out our resume templates, resume formatscover letter examplesjob description, and career advice pages for more helpful tips and advice.

What should be included in a Hospital Unit Secretary resume?

A hospital unit secretary resume should include the following information to make sure potential employers have a full understanding of the abilities and experience of the applicant:

  • Professional Summary: A brief overview of the applicant’s professional background and experience as a hospital unit secretary.
  • Education: List of any relevant degrees and certifications the applicant holds such as Medical Office Assistant Certification or Medical Records Technician Certification.
  • Work Experience: List of previous positions in the medical field and detailed description of daily responsibilities and accomplishments in each role.
  • Medical Terminology: Demonstrated knowledge of medical terminology and understanding of patient data entry and coding.
  • Interpersonal Skills: Demonstrated ability to build positive relationships with patients and other hospital staff.
  • Computer Skills: Proficiency in using computers, especially electronic medical records (EMR) systems.
  • Organizational Skills: Demonstrated ability to multi-task and prioritize tasks based on urgency.
  • Scheduling: Proficiency in scheduling patient appointments and managing workflow.
  • Customer Service: Demonstrated ability to interact with patients and other hospital staff in a professional and courteous manner.

By including this information in a hospital unit secretary resume, potential employers will have a comprehensive understanding of the applicant’s experience and qualifications.

What is a good summary for a Hospital Unit Secretary resume?

A unit secretary at a hospital is a crucial role, responsible for providing administrative and operational support to the healthcare team. As such, a good summary for a unit secretary resume should highlight the candidate’s ability to effectively manage multiple tasks while providing excellent customer service. The summary should also reference the candidate’s organizational and communication skills, as well as their knowledge of healthcare regulations and protocols. Additionally, any experience in health information technology, filing, and other related duties should be included in the summary. The summary should be concise and informative, painting a picture of the candidate’s ability to seamlessly work within the hospital environment.

What is a good objective for a Hospital Unit Secretary resume?

A Hospital Unit Secretary is an important administrative support role within a hospital or healthcare facility. This role is responsible for a variety of duties related to patient care and clerical services. As such, having a well-crafted objective on a resume is essential for getting noticed by potential employers.

A good objective for a Hospital Unit Secretary resume should highlight the applicant’s knowledge of administrative tasks, their customer service skills, and their ability to work effectively in a fast-paced environment. The following are some examples of objectives for a Hospital Unit Secretary resume:

  • To utilize my customer service, administrative, and organizational skills to benefit a hospital or healthcare facility as a Hospital Unit Secretary.
  • Seeking a position as a Hospital Unit Secretary where I can bring my knowledge of medical terminology and HIPAA compliance to provide excellent customer service and administrative support.
  • Seeking a role as a Hospital Unit Secretary where I can utilize my excellent organizational and communication skills to provide superior customer service and support.
  • To utilize my strong multitasking and organizational skills to provide administrative and customer service support to a hospital or healthcare facility as a Hospital Unit Secretary.
  • To work as a Hospital Unit Secretary to leverage my extensive customer service and administrative experience to provide exceptional customer service and support.

By crafting a well-thought-out objective for a Hospital Unit Secretary resume, potential employers will be able to quickly identify the applicant’s qualifications and why they are the best candidate for the position. This can make a huge difference in the applicant’s chances for success.

How do you list Hospital Unit Secretary skills on a resume?

When hiring for a Hospital Unit Secretary position, employers will look for certain skills and qualifications on a resume. To ensure that hiring managers are able to quickly identify that you have the necessary qualifications for the job, it’s important to list your Hospital Unit Secretary skills in a way that stands out. Here are a few tips for effectively listing your qualifications on your resume:

  • Use Action Verbs: Using action verbs is an effective way to draw attention to your skills and qualifications. Instead of listing “good communication skills”, use words like “communicated” and “collaborated” to show that you have the ability to actively use these skills.
  • Highlight Relevant Skills: Make sure to highlight the skills and experiences that are most relevant to the Hospital Unit Secretary position you’re applying for. This will demonstrate to potential employers that you have the necessary qualifications to do the job.
  • Include Specific Examples: Whenever possible, include specific examples of how you have used particular skills in previous roles. This will show potential employers that you have the necessary experience for the job.

By following these tips, you can ensure that your Hospital Unit Secretary skills are properly highlighted in your resume and that potential employers will be able to quickly identify that you are a qualified candidate for the job.

What skills should I put on my resume for Hospital Unit Secretary?

Whether you are a new or experienced Hospital Unit Secretary, ensuring that your resume is up-to-date is essential for standing out in a competitive job market. Taking the time to ensure that your resume properly showcases the specific skills you possess can make the difference in getting an employer’s attention.

When crafting your resume, there are certain skills that you should highlight to demonstrate to employers that you have the qualifications they are seeking. Here are a few skills that should be included in your resume if you are a Hospital Unit Secretary:

  • Excellent customer service: As a Hospital Unit Secretary, you are responsible for providing the highest level of customer service to patients and visitors. Highlighting your ability to provide a positive and welcoming experience is essential.
  • Interpersonal skills: To be successful in this role, it is important that you have excellent interpersonal skills. Demonstrating your ability to effectively communicate and build relationships with patients, visitors, and colleagues is important for employers to see.
  • Administration and organizational skills: This role requires strong organizational and administrative skills. Showcasing your ability to effectively maintain records, handle incoming calls, and manage paperwork is key.
  • Computer skills: Hospitals rely heavily on technology, so it is important to demonstrate that you have the technical skills to use various software and computer programs.

By including these skills on your resume, you will be able to show employers that you are the ideal candidate for the Hospital Unit Secretary role. Be sure to customize your resume to showcase your specific qualifications, so that employers can easily identify your ability to excel in the role.

Key takeaways for an Hospital Unit Secretary resume

If you’re an aspiring hospital unit secretary looking to stand out from the competition and land an interview, you’ll need to make sure your resume is up to par. Here are some key takeaways for creating a winning resume for a hospital unit secretary position:

  • Highlight Your Administrative Skills: As a hospital unit secretary, you’ll need to be adept at a variety of administrative tasks, such as preparing medical records, scheduling patient appointments, and answering phones. Make sure to emphasize these skills throughout your resume.
  • Detail Previous Work Experience: If you have prior work experience in a hospital setting, such as a medical assistant or receptionist, make sure to include those details on your resume. This will show that you have the necessary skills and experience to excel in the role.
  • Showcase Your Interpersonal Skills: A hospital unit secretary works directly with patients, family members, and other clinicians, so it’s important to emphasize your interpersonal skills on your resume. Be sure to include any relevant customer service or communication skills you possess.
  • Mention Your Knowledge of Medical Terminology: As a hospital unit secretary, you’ll be expected to understand medical terminology. Be sure to highlight any relevant experience you have with medical terminology on your resume.

Following these tips will help you create a resume that will get you noticed and one step closer to the job of your dreams. Good luck!

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