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HR Administrative Assistant Resume Examples

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Having a well-crafted resume is crucial in today’s competitive job market. As an HR Administrative Assistant, your resume is often the first point of contact between you and a potential employer, so it’s essential that you make the right impression. Crafting a resume that stands out from the multitude of other applicants can be a daunting task, so to make things a little easier, this guide provides tips, advice and examples to help you create an effective HR Administrative Assistant resume.

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HR Administrative Assistant Resume Examples

John Doe

HR Administrative Assistant

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email:

A highly organized and detail oriented HR Administrative Assistant with over 5 years of experience in the HR field. Possesses excellent communication, organizational, and people skills. Experienced in working in the public and private sector and is able to manage the full scope of HR processes and procedures. Able to stay calm and organized in a fast- paced environment, while ensuring deadlines are met and tasks are completed accurately.

Core Skills:

  • Excellent communication skills
  • Organizational and people skills
  • Working in the public and private sector
  • Ability to manage the full scope of HR processes and procedures
  • Project management
  • Multi- tasking and attention to detail
  • Time management
  • Computer proficiency

Professional Experience:
HR Administrative Assistant, ABC Company, June 2016 – Present

  • Maintain the HR database and ensure accuracy of employee data
  • Prepare relevant reports for the HR department such as benefit summary reports and employee turnover rate reports
  • Support the onboarding process for new hires by collecting and updating employee information in the HR system
  • Provide general administrative support to the HR team including filing, answering calls, and scheduling meetings
  • Conduct orientation sessions for new employees

HR Assistant, XYZ Company, January 2015 – May 2016

  • Provided administrative support to the HR department including maintaining employee files and records
  • Assisted with recruitment activities and helped to coordinate interviews
  • Developed and implemented new HR processes and procedures
  • Prepared reports on employee turnover, absenteeism, and recruitment
  • Handled employee inquiries and provided advice and guidance on HR policies and procedures

Bachelor of Science in Human Resources, ABC University, June 2013 – May 2016

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HR Administrative Assistant Resume with No Experience

Recent college graduate with a passion for Human Resources and a strong attention to detail. Seeking an entry- level position as an HR Administrative Assistant to utilize my organization, communication, and analytical skills.


  • Strong organizational, communication, and interpersonal skills
  • Excellent multitasking and time- management capabilities
  • Proficient in Microsoft Office Suite
  • In- depth knowledge of HR policies and procedures
  • Highly proficient in data entry
  • Ability to work independently with minimal supervision
  • Adept problem solver


  • Assist the HR department with daily administrative tasks
  • Prepare weekly and monthly reports
  • Update and maintain employee files
  • Assist with the recruitment and onboarding process
  • Manage payroll, benefits, and other HR- related paperwork
  • Coordinate employee training and development programs
  • Provide support to new and existing employees
  • Answer and respond to employee inquiries and requests

0 Years



HR Administrative Assistant Resume with 2 Years of Experience

Highly organized and professional HR Administrative Assistant with two years of experience providing administrative and HR support to management. Experienced in organizing and managing both physical and digital personnel records, scheduling and conducting interviews, and providing training and onboarding assistance. Skilled in excellent customer service and in quickly resolving complex employee issues.

Core Skills:

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience in onboarding and training new employees
  • Strong understanding of HRIS, payroll and HR compliance
  • Excellent verbal and written communication skills
  • Ability to multitask and prioritize tasks
  • Strong organizational and time management skills


  • Maintained personnel records and confidential employee files
  • Assisted in scheduling interviews and follow up with candidates
  • Prepared and processed employee documents such as offer letters, contracts and renewals
  • Assisted in the onboarding and training of new employees
  • Provided HR support to management, including resolving employee issues
  • Maintained HRIS database and tracked employee attendance and vacation days
  • Performed various administrative tasks such as preparing reports and presentations, managing calendars and scheduling meetings

2+ Years



HR Administrative Assistant Resume with 5 Years of Experience

I am a highly organized and detail- oriented HR Administrative Assistant with 5 years of experience in providing administrative support to the human resources department. I am knowledgeable in various HR functions, including recruitment, personnel record maintenance, and employee relations. I possess excellent organizational and communication skills and am able to work effectively with all levels of management, both internally and externally. I am well- versed in the use of various computer systems and software programs and am an expert in preparing documents and reports. I am confident that I can be an asset to your organization in any capacity.

Core Skills:

  • Proficient with Microsoft Office Suite
  • Excellent organizational skills
  • Strong communication skills
  • Great attention to detail
  • Ability to multi- task
  • Proficient with HRIS systems
  • Ability to work independently
  • High level of customer service


  • Provide administrative support to the human resources team
  • Maintain personnel files and records in an organized and secure manner
  • Assist with recruitment and onboarding of new staff
  • Resolve employee inquiries and issues
  • Conduct reference and background checks
  • Assist with the drafting of various HR documents and reports
  • Coordinate employee events and activities
  • Assist with payroll preparation and administration
  • Ensure compliance with applicable HR laws and regulations
  • Perform any other duties as requested by management.

5+ Years



HR Administrative Assistant Resume with 7 Years of Experience

A highly experienced HR Administrative Assistant with 7 years of experience in the HR and administrative field. Known for exceptional organizational and time management skills, as well as my ability to work well with people. Possess excellent communication skills, both written and verbal. Experienced in creating and maintaining employee files and HR databases, scheduling meetings and events, coordinating travel arrangements and providing support to senior HR personnel.

Core Skills:

  • Organizational and Time Management
  • Communication (written and verbal)
  • Administrative Support
  • Database Management
  • Microsoft Office Suite


  • Manage various administrative tasks such as filing, data entry, scheduling meetings, and taking messages
  • Create and maintain employee files and HR databases
  • Assist in the recruitment process, including posting job openings and scheduling interviews
  • Coordinate travel arrangements for HR staff and candidates
  • Provide general office support and assistance to HR personnel
  • Organize and manage special projects as required
  • Assist in the preparation of reports, presentations, and documents
  • Answer phones and other inquiries from staff, candidates, and visitors
  • Maintain a high level of confidentiality regarding employee information

7+ Years



HR Administrative Assistant Resume with 10 Years of Experience

Results- oriented and highly organized HR Administrative Assistant with more than 10 years of experience providing high- quality administrative support to various departments. Possesses a proven track record of providing accurate and efficient administrative services, including payroll processing, scheduling, document management, and recordkeeping. Possesses excellent organizational, interpersonal, and customer service skills.

Core Skills:

  • HR Administration
  • Payroll Processing
  • Scheduling
  • Document Management
  • Recordkeeping
  • Organizational Skills
  • Interpersonal Skills
  • Customer Service


  • Provided general administrative support, including filing, data entry, scheduling appointments and meetings, bookkeeping, and document preparation.
  • Managed payroll processing, including calculating and entering employee hours, determining employee benefits, and preparing paychecks.
  • Maintained employee records, including personnel files, medical and insurance forms, and background check information.
  • Scheduled interviews and arranged travel for Human Resources staff.
  • Assisted in the recruitment and onboarding process, including updating job postings, conducting background checks, and preparing orientation packets.
  • Compiled reports on employee performance and attendance.
  • Performed various clerical duties such as photocopying, mailing, and scanning documents.
  • Answered employee questions and assisted with resolving issues.
  • Developed and maintained filing systems to store and organize documents.

10+ Years

Senior Manager


HR Administrative Assistant Resume with 15 Years of Experience

Highly motivated and organized HR Administrative Assistant with 15 years of experience in Human Resources. Expertise in data entry, file organization, document processing and filing, scheduling, and payroll management. Proven ability to manage multiple projects simultaneously while meeting tight deadlines. Possesses strong communication and interpersonal skills and enjoys working with a wide range of departments, clients, and personnel.

Core Skills:

  • Data Entry
  • Filing/Document Processing
  • Scheduling/Calendaring
  • Payroll Management
  • Multi- tasking
  • Communication
  • Interpersonal Skills
  • Organization


  • Performed data entry and filing for HR documents
  • Scheduled interviews and meetings for senior HR staff
  • Answered incoming calls and addressed employee inquiries
  • Processed payroll and tracked attendance
  • Ensured compliance with all applicable regulations and policies
  • Organized and maintained employee records
  • Prepared and processed paperwork related to new hires and terminations
  • Assisted in the organization of HR events and training sessions

15+ Years



In addition to this, be sure to check out our resume templates, resume formatscover letter examplesjob description, and career advice pages for more helpful tips and advice.

What should be included in a HR Administrative Assistant resume?

Having an effective resume is essential for anyone applying for the role of HR Administrative Assistant. A resume should present your skills, qualifications, accomplishments, and experience in a clear, organized, and cohesive manner. To help you make the most of your resume, here is a guide on what should be included in your HR Administrative Assistant resume.

  • Personal Information: Your resume should begin with your personal details such as your name, address, phone number, and email address.
  • Professional Profile: A professional profile provides an overview of your experience and skills. It should be brief yet descriptive.
  • Education: Include details of your educational background, such as the name of your school, the degree you obtained, and any honors or awards you may have received.
  • Work Experience: This section should include any relevant experience you may have gained through internships, part-time jobs, or past work positions. Be sure to include the dates of your employment as well as your job title.
  • Skills: List any skills and qualifications you have that are relevant to the role of HR Administrative Assistant. This may include experience in recruitment, customer service, payroll, or database management.
  • Achievements: Include any achievements you have made in your previous roles that are relevant to the position.
  • Interests: If you have any hobbies or interests that show a commitment to the role, include them in your resume.

By following these guidelines, you can ensure that your resume provides a comprehensive and accurate overview of your qualifications and experience as an HR Administrative Assistant.

What is a good summary for a HR Administrative Assistant resume?

A good summary for a Human Resources Administrative Assistant resume should showcase the applicant’s administrative skills, attention to detail, and the ability to multitask. The summary should also highlight the applicant’s knowledge of HR-related software, implementation of HR policies, and any experience working in a fast-paced environment. The summary should also make it clear that the applicant is organized and efficient, and can handle a variety of tasks and prioritization. Additionally, a good summary for a Human Resources Administrative Assistant resume should describe the applicant’s strong customer service skills, as well as the ability to work in a team atmosphere.

What is a good objective for a HR Administrative Assistant resume?

A Human Resources Administrative Assistant is a critical part of any HR team and is responsible for providing administrative support, performing data analysis, and managing employee records. Writing a strong resume objective is essential to stand out in the job market and get the right position.

Here are some examples of effective objectives for HR Administrative Assistant resumes:

  • To obtain a challenging HR Administrative Assistant role in a fast-paced environment, leveraging expertise in policy analysis, data management and employee relations.
  • Seeking an HR Administrative Assistant position where I can utilize my experience in providing administrative support, analyzing data, and managing employee records.
  • Experienced HR professional looking for an Administrative Assistant role to leverage my skills in policy analysis, data management and employee relations.
  • To use my 5+ years of experience as a HR Administrative Assistant to provide administrative support and manage employee records in a fast-paced and dynamic organization.

It is important to use an objective statement on your resume that is clear and concise. Make sure to include your relevant experience and skills that are aligned with the job description. By doing this, you will be able to make a strong impression and stand out from other applicants.

How do you list HR Administrative Assistant skills on a resume?

When it comes to crafting the perfect resume for an HR Administrative Assistant role, tailoring your skills section to the job description is key. There are a number of different skills that employers look for when hiring for this type of role. To ensure your skills are front and center on your resume, be sure to include them in a dedicated ‘Skills’ section. This section should include a combination of hard and soft skills that are most relevant to the job.

Below are some of the most essential HR Administrative Assistant skills to include on your resume:

  • Personnel Administration: This skill involves managing the recruitment and selection process, as well as notifying appropriate departments of new hires, promotions, and terminations.
  • Onboarding: Possessing the ability to provide onboarding orientation, paperwork processing, and departmental introductions to new hires.
  • Payroll: Experience in managing payroll processes and related compliance requirements, such as tax deductions and wage garnishments.
  • Benefits Administration: This skill involves understanding and communicating the organization’s benefits package to employees, as well as processing enrollment and termination forms.
  • Record Keeping: Ability to maintain, update, and secure employee personnel files.
  • HR Policies: Understanding and enforcing the organization’s HR policies and procedures.
  • Conflict Resolution: Having the ability to identify and mediate conflicts between employees or managers.
  • Communication: Possessing excellent written and verbal communication skills.

By including the above skills on your resume, you’ll have a good chance of being seen as a viable candidate for an HR Administrative Assistant position.

What skills should I put on my resume for HR Administrative Assistant?

An HR Administrative Assistant role is integral in helping to ensure the smooth running of a company’s HR department. As such, a successful candidate should be highly organized, detail-oriented and efficient. If you’re applying for a job as an HR Administrative Assistant, here are some of the skills you should list on your resume:

  • Administrative support: a successful candidate should possess strong administrative support experience and be familiar with a range of office software, such as MS Word, Excel, and Outlook.
  • Communication: HR Administrative Assistants need to be excellent communicators, both verbally and in writing. This includes being comfortable interacting with employees at all levels of the organization.
  • Time management: a successful candidate should have excellent time management skills and be able to prioritize tasks and manage multiple projects with tight deadlines.
  • Documentation: the ability to create and maintain detailed records and reports is an important skill for HR Administrative Assistants.
  • Problem-solving: an understanding of how to troubleshoot and solve problems is essential for someone in an HR Administrative role.
  • Organization: HR Administrative Assistants must be highly organized and have the ability to manage their own workload and the workload of their team.
  • Attention to detail: attention to detail is key for an HR Administrative Assistant, as mistakes can have far-reaching consequences.
  • Flexibility: the job of an HR Administrative Assistant is often fast-paced and unpredictable, so excellent adaptability is required.

Having these skills on your resume will demonstrate to potential employers that you’re the right person for the role. Good luck with your job search!

Key takeaways for an HR Administrative Assistant resume

A successful HR Administrative Assistant resume should highlight a broad range of skills and experience in the field of human resources. It should also be concise and well organized. Here are some key takeaways to keep in mind when creating an HR Administrative Assistant resume:

• Highlight your education and certifications related to the HR field. If you have a degree or certificate related to human resources, make sure to include it in your resume.

• Include any relevant work experience. Emphasize any roles you’ve had that demonstrate your ability to work in the HR field, such as managing employee records or helping with payroll and benefits administration.

• Demonstrate your communication skills. HR Administrative Assistants need to have excellent communication abilities, so emphasize any experience you have with written and verbal communication.

• Showcase your problem-solving skills. HR Administrative Assistants are often called upon to solve difficult problems, so make sure to highlight any problem-solving skills you have.

• Mention any related computer skills. Many HR Administrative Assistants use computer programs to perform their duties, so make sure to include any related computer skills you have on your resume.

• Demonstrate your organizational abilities. HR Administrative Assistants need to be able to stay organized and stay on top of deadlines, so make sure to showcase your organizational abilities.

Keeping these key takeaways in mind when creating your HR Administrative Assistant resume will help you stand out from the crowd and create an effective resume that highlights your skills and experience.

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