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Accounts Payable Administrator Resume Examples

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Are you looking for a job as an Accounts Payable Administrator? If so, you need to make sure your resume stands out from the competition. Writing a strong resume can be difficult, especially if you have limited experience. This guide outlines how to compose an effective Accounts Payable Administrator resume with examples. You’ll learn what format to use, what information to include, and how to show off your strengths. With the right approach, your resume will demonstrate why you’re the best candidate for the job.

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Accounts Payable Administrator Resume Examples

John Doe

Accounts Payable Administrator

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email:

I am an Accounts Payable Administrator with 5 years of experience in the field. I have a proven track record of processing invoices quickly and accurately while maintaining positive relationships with vendors and colleagues. I am skilled in accounts payable best practices, systems implementation, and administrative tasks. I am proficient in Microsoft Office, QuickBooks, and other software systems. I am well- organized and reliable in delivering work on time.

Core Skills:

  • Accounts Payable Procedures
  • Payment Reconciliation
  • Vendor Relationships
  • Process Improvement
  • Microsoft Office
  • QuickBooks
  • Systems Implementation
  • Problem- Solving
  • Administrative Tasks
  • Time Management

Professional Experience
Accounts Payable Administrator, XYZ Co. – Sept 2015 – Present

  • Processed over 500 invoices a month with a high accuracy rate
  • Utilized Quickbooks to enter payments and monitor accounts
  • Reconciled vendor accounts and followed up on any discrepancies
  • Developed processes to increase efficiency in the accounts payable process
  • Executed financial audits and identified areas in need of improvement
  • Maintained positive relationships with vendors and colleagues

Bachelor of Business Administration, ABC University – 2013- 2015

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Accounts Payable Administrator Resume with No Experience

Recent college graduate with a Bachelor’s Degree in Accounting and Finance, looking to begin a career in Accounts Payable Administration. Detail oriented with strong organizational skills and an eagerness to learn.


  • Knowledge of accounts payable processes and procedures
  • Strong analytical skills
  • Excellent organization and communication skills
  • Proficiency with MS Office Suite and accounting software
  • Ability to handle multiple tasks and prioritize effectively


  • Process invoices and payments in a timely manner
  • Maintain accurate records of accounts payable transactions
  • Perform monthly reconciliations of accounts payable
  • Assist in resolving disputes with vendors
  • Monitor compliance with internal policies and procedures
  • Maintain accounts payable vendor information and perform other duties as assigned

0 Years



Accounts Payable Administrator Resume with 2 Years of Experience

Highly organized, detail- oriented and experienced Accounts Payable Administrator with two years of experience in accounts payable and the financial sector. Proven ability to identify discrepancies, balance ledgers and maintain accurate financial data. Refined communication, problem- solving and time management skills combined with an aptitude for accounting and finance. Seeking a long- term position with a reputable organization to further develop professional skills.

Core Skills:

  • Accounts Payable Administration
  • Financial Analysis & Reporting
  • Audit & Compliance
  • Cash & Credit Management
  • Account Reconciliations
  • Problem Identification & Resolution
  • Data Entry & Verification
  • Budget Preparation & Forecasting
  • Document & Records Management


  • Processed high volume of Accounts Payable transactions and ensured accuracy of invoices and payments.
  • Managed cash and credit accounts and tracked payments and balances due.
  • Reconciled accounts with vendors and maintained accounts payable ledger.
  • Monitored compliance with company policies and procedures and implemented internal controls.
  • Analyzed financial data and prepared monthly and quarterly financial reports.
  • Reviewed invoices and expenses for accuracy and resolved discrepancies.
  • Communicated with vendors and internal staff to inquire and resolve invoice issues.
  • Processed payments to vendors and ensured timely and accurate payments.
  • Assisted with budget preparation and forecasting.

2+ Years



Accounts Payable Administrator Resume with 5 Years of Experience

A highly organized and detail- oriented Accounts Payable Administrator with 5+ years of experience in accounts payable activities, such as invoice payment processing, vendor account management, and internal financial reporting. Possesses strong knowledge of accounting principles, systems and procedures. A self- motivated team player with excellent time management and problem- solving skills.

Core Skills:

  • Accounts Payable Management
  • Cost and Budget Monitoring
  • Invoice Payment Processing
  • Vendor Relations
  • Account Reconciliation
  • Tax & Compliance
  • Financial Reporting
  • Data Entry & Recordkeeping


  • Processed a high volume of vendor invoices, verifying accuracy and completeness of data
  • Reconciled accounts and maintained expense records
  • Managed all vendor accounts and payments
  • Resolved payment discrepancies and issues
  • Identified cost savings and maintained budgets
  • Ensured all internal accounting processes were in compliance with company policies and procedures
  • Generated financial reports and tracked budget performance
  • Assisted management with financial decisions and forecasting
  • Maintained accurate and up- to- date records of accounts payable transactions
  • Entered data with a high degree of accuracy and efficiency

5+ Years



Accounts Payable Administrator Resume with 7 Years of Experience

A results- driven Accounts Payable Administrator with 7 years of experience and expertise in accounting, accounts payable/receivable, financial reporting and reconciliations. Proven success in streamlining processes and implementing cost- effective solutions to improve financial efficiency. Highly effective at leading and managing teams of accounts payable professionals. Skilled at developing and managing effective communication channels between accounting and other departments.

Core Skills:

  • Accounting
  • Accounts Payable/Receivable
  • Financial Reporting
  • Reconciliations
  • Team Leadership
  • Process Streamlining
  • Cost- Effective Solutions
  • Communication Management


  • Coordinate with other departments to ensure timely and accurate payment of invoices
  • Reconcile vendor statements, research and resolve discrepancies
  • Manage vendor relationships, negotiate payment terms and discounts
  • Maintain and update accounts payable records and accounts receivable
  • Organize and update accounting files, reconcile bank accounts and prepare monthly financial reports
  • Oversee the completion of internal and external audits
  • Prepare and submit 1099 tax forms
  • Monitor accounts to ensure timely payments and ensure compliance with internal policies and procedures
  • Provide training to accounting personnel on accounts payable process

7+ Years



Accounts Payable Administrator Resume with 10 Years of Experience

Highly organized and detail- oriented Accounts Payable Administrator with 10 years of experience ensuring accurate and timely processing of accounts payable. Proven ability to develop effective relationships with vendors and internal stakeholders to ensure timely disbursement of payments and resolution of any discrepancies. Experienced in utilizing accounting software to generate accurate financial data and reports. Strong analytical, problem- solving, and communication skills.

Core Skills:

  • Accounts Payable Management
  • Vendor Management
  • Financial Data Analysis
  • Accounts Reconciliation
  • Problem- Solving
  • Communication
  • Accounting Software


  • Enter and process accounts payable invoices and payments
  • Prepare and process payments for vendors
  • Reconcile vendor accounts and prepare reports
  • Monitor accounts to ensure payments are up to date
  • Research and resolve payment discrepancies
  • Prepare financial reports and analysis
  • Liaise with vendors to ensure timely payment
  • Manage vendor inquiries and documentation
  • Ensure compliance with financial policies and procedures
  • Maintain accurate records of all accounts payable transactions

10+ Years

Senior Manager


Accounts Payable Administrator Resume with 15 Years of Experience

An experienced Accounts Payable Administrator with 15 years of experience in finance and accounting. Highly adept in handling all aspects of accounts payable, from data entry to reconciliation to vendor management. Experienced in using different accounting software programs, and providing excellent customer service when dealing with vendors. Possesses a Bachelor’s degree in Accounting, and is proficient in both verbal and written communication.

Core Skills:

  • Accounts Payable
  • Data Entry
  • Reconciliation
  • Vendor Management
  • Accounting Software
  • Customer Service
  • Communication


  • Processing accounts payable and verifying accuracy of invoice registries
  • Compiling and maintaining accurate records of accounts payable
  • Reconciling invoices with supporting documentation
  • Resolving vendor disputes and resolving discrepancies
  • Maintaining vendor relationships and negotiating payment terms
  • Preparing monthly and quarterly accruals and reports
  • Preparing reports and analyses of accounts payable data
  • Assisting with internal and external audit requests
  • Performing financial close activities and ensuring compliance with policies and procedures

15+ Years



In addition to this, be sure to check out our resume templates, resume formatscover letter examplesjob description, and career advice pages for more helpful tips and advice.

What should be included in a Accounts Payable Administrator resume?

Accounts Payable Administrators are skilled finance professionals responsible for ensuring that payments are made accurately and on time. A successful Accounts Payable Administrator resume should include:

  • Experience in finance, accounting, and bookkeeping
  • Proficiency in Microsoft Office Suite and accounting software
  • Strong organizational, problem-solving, and communication skills
  • Ability to multitask, manage time effectively, and prioritize tasks
  • Familiarity with general accepted accounting principles (GAAP)
  • Knowledge of accounts payable and accounts receivable processes
  • Accuracy in data entry and document filing
  • Proven ability to work independently as well as part of a team
  • Experience with process improvement and streamlining workflows
  • High school diploma or GED equivalent

What is a good summary for a Accounts Payable Administrator resume?

A good summary for an Accounts Payable Administrator resume should highlight the candidate’s experience handling accounts payable and accounts receivable tasks, as well as their knowledge of accounting processes and procedures. This summary should also detail the individual’s proficiency with tasks such as invoice processing, vendor relations, and data entry. Additionally, the summary should demonstrate the candidate’s ability to reconcile accounts, spot discrepancies and errors, and analyze financial data. It should also illustrate the individual’s expertise in accounting software and their attention to detail and organizational skills. Finally, the summary should emphasize the candidate’s ability to work effectively in a fast-paced environment, managing multiple projects and deadlines.

What is a good objective for a Accounts Payable Administrator resume?

A reliable and organized Accounts Payable Administrator is required to handle the financial transactions of a company. Account Payable Administrator resume should include a clear and concise statement of objective. The objective should demonstrate the prospective employer that the candidate is a qualified and experienced professional with the right skills and abilities to handle the financial accounts of the organization.

Below are some of the good objectives for an Accounts Payable Administrator resume:

  • To utilize my knowledge and experience in financial accounting to manage the accounts payable of the company in an efficient and accurate manner.
  • To assist in the development of the overall financial system of the organization and ensure that all financial transactions are conducted in compliance with the established accounting policies and procedures.
  • To provide timely and accurate reports on the financial performance of the company.
  • To ensure all accounts payable transactions are credited and debited in a timely and accurate manner.
  • To develop and maintain effective working relationships with vendors and other financial institutions.
  • To handle customer inquiries promptly and accurately.
  • To ensure all customer payments are received and deposited promptly and accurately.
  • To provide accurate and timely reports for management review.

How do you list Accounts Payable Administrator skills on a resume?

When creating a resume, it is important to list any Accounts Payable Administrator skills that you have. Accounts Payable Administrators are responsible for overseeing the accounts payable process and ensuring that all payments are accurate and timely. To be successful in this role, you must have several key skills. Here are some of the Accounts Payable Administrator skills to consider listing on your resume:

  • Accounts Payable Operations: As an Accounts Payable Administrator, you must be proficient in all aspects of accounts payable operations. This includes processing invoices, preparing payments, reconciling vendor statements, and resolving discrepancies.
  • Attention to Detail: You must have an excellent eye for detail in order to ensure accuracy in payment processing and reconciliation.
  • Analytical Skills: You must be able to analyze data in order to identify trends and root causes of discrepancies.
  • Communication: You must be able to effectively communicate with vendors, customers, and other stakeholders.
  • Problem Solving: You must be able to identify issues and come up with solutions in a timely manner.
  • Time Management: You must be able to manage your time effectively in order to meet deadlines.

By including these key Accounts Payable Administrator skills on your resume, you will demonstrate to potential employers that you are the perfect candidate for the job.

What skills should I put on my resume for Accounts Payable Administrator?

Accounts payable administrators are responsible for entering and verifying vendor invoices, reconciling accounts, and preparing payments. To land a job in this specialized field, you should include the following skills on your resume:

  • Data Entry: Accounts payable administrators must be able to efficiently enter large amounts of vendor data into the company’s financial system.
  • Attention to Detail: Successful accounts payable administrators must be able to detect and correct any discrepancies in the data they enter into the system.
  • Problem Solving: Accounts payable administrators must be able to think outside of the box to come up with solutions to any problems with vendors or payments.
  • Organizational Skills: Accounts payable administrators must be able to keep track of many different invoices, payments, and vendors at the same time.
  • Time Management: Accounts payable administrators must be able to manage their workload and prioritize tasks in order to meet payment deadlines.
  • Interpersonal Communication: Accounts payable administrators must be able to effectively communicate with vendors via phone, email, and in person.

Having these skills on your resume will demonstrate to potential employers that you have the necessary skills to excel in accounts payable administration.

Key takeaways for an Accounts Payable Administrator resume

The Accounts Payable Administrator resume is an important tool for any applicant in this field. It should showcase the key qualifications and experiences that make the applicant an ideal candidate for the job. It can be difficult to know exactly what employers are looking for in a resume, but there are several key takeaways that can help an applicant create an effective and well-crafted resume that will help them stand out.

  • First, it is important to make sure the resume is organized, professional, and error-free. Employers will be seeking an Accounts Payable Administrator who is meticulous and efficient. As such, it is important to showcase the applicant’s organizational skills and attention to detail. This can be done by using an easy-to-read font, utilizing consistent formatting throughout the document, and proofreading for any typos or errors.
  • Second, the Accounts Payable Administrator resume should include specific skills and qualifications that are relevant for the position. This includes software competency, such as knowledge of accounting software, spreadsheets, and databases. It should also demonstrate a familiarity with accounting principles, such as accounts payable, accounts receivable, and other financial processes. Any relevant certifications or trainings should also be included, as well as any prior accounting positions that the applicant has held.
  • Third, the resume should highlight the applicant’s aptitude for problem-solving. Employers want to know that the Accounts Payable Administrator is able to resolve any issues that may arise quickly and efficiently. Demonstrating a knowledge of how to troubleshoot and solve accounting problems will make the applicant stand out as a great candidate.
  • Finally, it is important to showcase the applicant’s experience with customer service. Accounts Payable Administrators must be able to interact with vendors and customers in a professional and friendly manner. Providing examples of customer service skills, such as the ability to multitask and provide timely responses, can make a strong impression on employers.

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