Writing a resume for a job as an office administrative assistant can be a daunting task. However, if you take the time to craft a well-written resume, you can set yourself apart from the competition and increase your chances of getting an interview. This guide will provide you with some important tips on how to write an effective office administrative assistant resume, as well as provide examples of resumes in the field. With these tips and examples in hand, you can be sure to create a resume that will make you stand out and help you land your dream job.
If you didn’t find what you were looking for, be sure to check out our complete library of resume examples.
Start building your dream career today!
Create your professional resume in just 5 minutes with our easy-to-use resume builder!
Office Administrative Assistant Resume Examples
John Doe
Office Administrative Assistant
123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: john.doe@email.com
Skilled Office Administrative Assistant with over 5 years of experience providing clerical and administrative support to mid- level and executive staff. Possesses excellent organizational, problem- solving, and time management skills. Knowledgeable in Microsoft Office, QuickBooks, and other software applications. Highly skilled in data entry and customer service. Dedicated to fostering strong relationships with clients, colleagues, and management teams.
Core Skills:
- Data Entry
- Customer Service
- Microsoft Office
- QuickBooks
- Organizational Skills
- Time Management
- Problem Solving
- Attention to Detail
Professional Experience:
Office Administrative Assistant (2016- Present)
XYZ Corporation, Any City, CA
- Greet visitors and answer incoming calls
- Manage day- to- day operations of the office
- Provide administrative and clerical support
- Organize and maintain filing systems
- Maintain office supplies and equipment
- Create and distribute memos and corresponendence
- Track and manage purchase orders
- Provide support for special projects
Education:
High School Diploma, Any City High School, Any City, CA, 2014
Office Administrative Assistant Resume with No Experience
Dependable and organized administrative assistant with a strong work ethic and excellent interpersonal skills. Highly motivated to learn new skills and take on greater responsibility. Ready to begin a career in Office Administration.
Skills
- Proficient in MS Office and Adobe Suite
- Excellent organizational and time management skills
- Ability to multi- task and prioritize
- Strong written and verbal communication skills
- Good customer service skills
- Proficient in data entry, filing, and record- keeping
Responsibilities
- Greet clients and customers in a professional and friendly manner
- Answer and direct incoming calls, emails, and other inquiries
- Provide administrative support to staff and management as needed
- Coordinate meetings, events, and travel arrangements
- Manage office supplies and ensure adequate inventory
- Maintain filing systems, both digital and physical, and ensure data accuracy
- Prepare correspondence, memos, and other documents as requested
Experience
0 Years
Level
Junior
Education
Bachelor’s
Office Administrative Assistant Resume with 2 Years of Experience
Highly- motivated Office Administrative Assistant with 2+ years of experience in providing exceptional service in a busy office setting. Skilled in developing and maintaining efficient filing systems, organizing documents, and setting up meeting and teleconferencing facilities. A team player with excellent interpersonal and communication skills, capable of managing multiple projects and assignments in an organized and timely manner.
Core Skills:
- File Management
- Data Entry
- Meeting and Event Planning
- Teleconferencing
- Scheduling
- Customer Service
- Interpersonal Communication
- Project Management
- Time Management
Responsibilities:
- Managed the day- to- day operations of an office and provided administrative support for the organization.
- Developed efficient filing systems and organized documents according to company protocol.
- Scheduled and organized meetings and other internal and external events.
- Set up teleconferencing equipment and provided technical support during calls.
- Handled customer inquiries in a professional manner and resolved customer complaints.
- Processed data to ensure accuracy and timely delivery of information.
- Maintained records and updated databases with relevant information.
- Assisted in preparing and reviewing reports, documents, and presentations.
Experience
2+ Years
Level
Junior
Education
Bachelor’s
Office Administrative Assistant Resume with 5 Years of Experience
I am a highly organized, detail- oriented Office Administrative Assistant with 5 years of experience in providing administrative, clerical and IT support to the office. I have strong organizational, communication and problem- solving skills and am comfortable working independently as well as part of a team. I am adept at maintaining accurate records and coordinating events, and I have a proven track record of providing excellent customer service. Additionally, I have extensive experience in using a variety of office tools and software packages, such as Microsoft Office, to complete tasks quickly and efficiently.
Core Skills:
- Microsoft Office proficiency
- Record Keeping
- Scheduling & Event Coordination
- Problem Solving
- Customer Service
- Data Entry
- Filing
- Communication
- Multi- tasking
Responsibilities:
- Assisting in day- to- day office operations
- Greeting visitors, handling phone inquiries and responding to emails
- Maintaining filing systems & records
- Scheduling, coordinating and organizing events
- Data entry & preparing reports
- Assisting with special projects, including research and analysis
- Managing office supplies, equipment and supplies
- Creating and maintaining documents such as presentations, spreadsheets and forms
- Providing administrative and clerical support to office staff
Experience
5+ Years
Level
Senior
Education
Bachelor’s
Office Administrative Assistant Resume with 7 Years of Experience
A highly motivated and detail- oriented Office Administrative Assistant with 7 years of experience in providing excellent customer service, managing daily office operations, and performing secretarial functions. Possesses excellent organizational, multitasking, and communication skills necessary to ensure smooth office operation. Highly knowledgeable in a variety of computer applications, including Microsoft Office Suite.
Core Skills:
- Excellent customer service
- Strong communication skills
- Proficient in Microsoft Office Suite
- Strong organizational skills
- Attention to detail
- Knowledge of office procedures
- Ability to multitask
Responsibilities:
- Managing office functions such as filing, record keeping, and scheduling
- Answering phones, taking messages, and greeting visitors
- Sorting and distributing mail
- Creating and updating spreadsheets
- Processing paperwork, such as invoices, contracts, and orders
- Ordering office supplies and tracking inventory
- Coordinating events, such as meetings and conferences
- Providing administrative support to management and staff
Experience
7+ Years
Level
Senior
Education
Bachelor’s
Office Administrative Assistant Resume with 10 Years of Experience
Highly organized and detail- oriented Office Administrative Assistant with 10 years of experience in providing administrative and secretarial support. Proven track record in managing multiple tasks in a fast- paced environment. Skilled in planning and organizing daily operations, developing and enforcing workflow procedures and managing confidential information. Possess excellent communication, customer service and interpersonal skills.
Core Skills:
- Microsoft Office Suite
- Records Management
- Scheduling Appointments
- Vendor and Supplier Relations
- Conflict Resolution
- Data Entry
- Inventory Control
- Filing and Document Management
- Documentation Preparation
- Process Improvement
Responsibilities:
- Manage daily operations of the office, including filing, coordinating mail flow, record keeping and data entry
- Answer and respond to incoming calls, emails and other internal/external inquiries
- Provide administrative support to staff members and departments
- Develop and maintain filing system, both manual and electronic
- Create and modify documents using MS Office Suite
- Maintain office supplies inventory while coordinating with vendors and suppliers to place orders
- Assist with organizing and scheduling meetings and appointments
- Assist with travel arrangements, such as booking flights, hotels and rental cars
- Create, maintain and update personnel files, project documentation and other records
- Manage and update databases, contact lists and other information
- Collaborate with external parties to resolve issues and ensure successful project completion
Experience
10+ Years
Level
Senior Manager
Education
Master’s
Office Administrative Assistant Resume with 15 Years of Experience
Highly motivated and organized Office Administrative Assistant with over 15 years of experience in providing administrative, clerical and organizational support to multiple departments. Proven ability to handle a variety of functions while managing, organizing and streamlining workflow. Possess excellent communication, problem solving and customer service skills. Committed to excellence and knowledgeable of general office operations and procedures.
Core Skills:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Exceptional communication and interpersonal skills
- Detail- oriented and able to multitask
- Superior problem- solving and customer service skills
- Efficient data entry accuracy and speed
- Excellent phone etiquette and written communication
Responsibilities:
- Greeted visitors, answered and directed phone inquiries
- Organized and maintained office filing systems
- Created, edited and revised documents, spreadsheets and presentations
- Provided administrative support to all departments
- Coordinated travel arrangements, including booking hotels and flights
- Managed calendars, arranged and attended meetings
- Created and maintained database, contact lists and mailing lists
- Maintained and ordered office supplies
- Assisted with payroll and accounts payable/receivable
- Processed vendor invoices and payments
- Assisted in the preparation of documents and reports
- Completed data entry projects and other general office duties as required
Experience
15+ Years
Level
Director
Education
Master’s
What should be included in a Office Administrative Assistant resume?
A successful Office Administrative Assistant resume should include a clear summary of all the relevant skills, experience, and accomplishments that you have accumulated in your career. To ensure that your resume stands out from the competition, make sure to include the following information:
- Professional Experience: List any administrative and clerical positions that you have held in the past, along with the dates of employment and a summary of your duties and accomplishments.
- Education: Include information about any college degrees, certifications, or other professional development courses that you have completed.
- Computer Skills: List any specific computer software or programs that you are proficient with, such as Microsoft Office, Adobe Creative Suite, QuickBooks, and others.
- Organizational Skills: Demonstrate your ability to organize, prioritize and manage multiple tasks, as well as your strong attention to detail.
- Communication Skills: Highlight your ability to communicate efficiently with coworkers, customers, and other stakeholders.
- Leadership Skills: Showcase any experience in leading projects or initiatives, managing people, or delegating tasks.
- Interpersonal Skills: Demonstrate your ability to build relationships with colleagues, customers, and other stakeholders.
By including these essential elements in your resume, you will have a much better chance of landing the job of Office Administrative Assistant. Good luck!
What is a good summary for a Office Administrative Assistant resume?
A good summary for an Office Administrative Assistant resume should provide an overview of the candidate’s relevant skills, qualifications, and experience in the role. It should emphasize the candidate’s ability to provide key administrative support to office staff and management, such as managing schedules and calendars, handling correspondence, and taking minutes at meetings. The summary should also emphasize the candidate’s ability to maintain office records, creating reports, and providing customer service support. Finally, the summary should also highlight the candidate’s experience with computer software, such as Microsoft Office, and their ability to work independently as well as part of a team.
What is a good objective for a Office Administrative Assistant resume?
A good objective for an Office Administrative Assistant resume should highlight qualities such as organization, problem solving, and excellent communication skills.
- Leverage strong organizational and problem solving skills to improve office efficiency and productivity.
- Utilize excellent communication and interpersonal skills to effectively collaborate with colleagues and clients.
- Demonstrate proficiency in a wide range of administrative tasks, including scheduling, filing, data entry, and customer service.
- Possess a strong ability to multitask, prioritize tasks, and manage time efficiently.
- Utilize advanced knowledge of office systems and technology to optimize operations.
- Proactively manage office needs and anticipate potential needs of staff.
- Dedicated to providing excellent customer service and creating a friendly, welcoming environment.
How do you list Office Administrative Assistant skills on a resume?
When listing office administrative assistant skills on your resume, highlighting your strengths and relevant experiences will help prepare you for the job you desire. It is important to tailor your skills to the job description.
Here are some of the key skills employers look for in an office administrative assistant:
- Communication: An administrative assistant must be able to communicate effectively both in writing and verbally. They must be able to communicate with different types of people and managers.
- Organization: An office administrative assistant must be organized and able to keep track of multiple tasks. A strong ability to multitask and prioritize tasks is essential.
- Problem Solving: Office administrative assistants must be able to handle problems quickly and efficiently. It is important to have an ability to think on your feet and come up with creative solutions.
- Computer Skills: Technology is constantly evolving, so an administrative assistant must have a strong understanding of computers. This includes proficiency in Microsoft Office, databases, and other software applications related to the job.
- Customer Service: Administrative assistants need to have excellent customer service skills in order to interact with clients, customers, and other stakeholders.
- Time Management: Office administrative assistants must be able to manage their time well in order to complete tasks efficiently and on time.
These skills are essential to any successful office administrative assistant. When crafting your resume, be sure to highlight these skills in order to stand out to employers.
What skills should I put on my resume for Office Administrative Assistant?
If you are applying for an Office Administrative Assistant position, there are certain skills that employers will be looking for when they review your resume. In order to present yourself as the most qualified candidate, it is important to highlight the skills that are most relevant to the position.
The following are some of the skills that you should consider adding to your resume when applying for an Office Administrative Assistant position:
- Excellent communication skills: As an Administrative Assistant, you will be responsible for communicating with various departments, vendors and clients. It is essential to demonstrate strong verbal and written communication skills to make sure that messages are clear and concise.
- Detail-oriented: Attention to detail is essential for success as an Office Administrative Assistant. You will need to be able to manage different tasks simultaneously and ensure that all information is accurate and up to date.
- Organizational skills: You will need to be able to organize and manage multiple tasks in an efficient manner. This includes being able to prioritize tasks, manage deadlines and handle paperwork.
- Computer proficiency: As an Administrative Assistant, you will need to be comfortable using various computer programs and software. Demonstrating that you are proficient in various programs such as Microsoft Office will show employers that you are able to efficiently use the latest technology.
- Adaptable: It is important to be able to quickly adjust to changing schedules, priorities and tasks in order to meet the needs of the organization. Showing your ability to be flexible and adaptable will make you a more desirable candidate.
By highlighting these skills on your resume, you will make yourself stand out as a potential Office Administrative Assistant. Demonstrating that you have the necessary skills to perform the job will help you secure the position.
Key takeaways for an Office Administrative Assistant resume
As an Office Administrative Assistant, your resume is your chance to shine in the job market and increase your chances of getting hired. There are some key takeaways that should be included in your resume to increase your chances of standing out among the competition.
- Highlight your computer and software skills. Office Administrative Assistants need to be proficient with computer programs and software, so make sure to highlight your knowledge in this area.
- Showcase your organizational skills. Office Administrative Assistants need to be able to stay organized, so make sure to highlight this skill on your resume.
- Demonstrate your multitasking capabilities. Office Administrative Assistants need to be able to juggle multiple tasks at once, so make sure to demonstrate this ability on your resume.
- Be sure to list any relevant certifications or additional training. Any additional certifications or training that you have acquired will be beneficial for a potential employer, so make sure to include it on your resume.
- Showcase your communication abilities. Office Administrative Assistants need to be able to communicate effectively with other staff members, so make sure to highlight your communication skills.
Include a professional summary. A professional summary should be included at the top of your resume to show potential employers what you can bring to the job.
By following these key takeaways, you can make sure that your Office Administrative Assistant resume stands out in the job market. Highlighting your skills and abilities in the right way will increase your chances of getting hired.
In addition to this, be sure to check out our resume templates, resume formats, cover letter examples, job description, and career advice pages for more helpful tips and advice.
Let us help you build
your Resume!
Make your resume more organized and attractive with our Resume Builder
